Privacy Policy

1. Who We Are

Volunteer Efforts for Development Concerns (VEDCO) is a Ugandan non-governmental organisation. For information collected through this website, VEDCO determines why and how personal information is processed.

2. Information We May Collect

• Contact details such as name, email address, phone number, organisation, and message content.
• Job application details such as CVs, cover letters, role selected, employment history, education, references, and uploaded files.
• Programme or partnership inquiry details voluntarily submitted through forms, email, phone, or office contact.
• Basic technical information such as browser type, device type, pages visited, referral source, and approximate location where analytics or security logs are enabled.

3. How We Use Information

• Responding to inquiries, partnership requests, media requests, and community contact.
• Receiving, reviewing, and managing job applications.
• Providing access to publications, annual reports, project information, and website resources.
• Improving website reliability, accessibility, security, and content quality.
• Meeting legal, regulatory, safeguarding, audit, and organisational accountability requirements.

4. Legal Basis and Consent

VEDCO processes personal information where the person has consented, where processing is necessary to respond to a request or application, where VEDCO has a legitimate organisational purpose, or where processing is required by law. Where consent is required, it may be withdrawn by contacting VEDCO.

5. Job Applications and File Uploads

Information submitted for jobs is used only for recruitment, shortlisting, interview, reference, compliance, and related human resource purposes. Applicants should avoid submitting sensitive personal data unless it is directly relevant or requested for lawful recruitment purposes.

6. Sharing Information

VEDCO does not sell personal information. Information may be shared with authorised staff, recruitment reviewers, technical service providers, auditors, regulators, partner organisations, or authorities where necessary for the purposes described in this policy or where required by law.

7. International Processing

Some website, email, analytics, hosting, or file storage providers may process information outside Uganda. Where this happens, VEDCO aims to use reasonable safeguards consistent with Uganda's Data Protection and Privacy Act, 2019 and related regulations.

8. Cookies, Analytics, and Maps

The website may use essential cookies or similar technologies for security and basic site function. If analytics or embedded services such as maps are enabled, those services may collect technical information according to their own privacy notices.

9. Retention

VEDCO keeps personal information only for as long as needed for the purpose collected, including responding to an inquiry, completing recruitment, meeting reporting obligations, resolving disputes, maintaining records, or complying with law. Information that is no longer needed should be deleted, anonymised, or securely archived.

10. Security

VEDCO uses reasonable administrative, technical, and organisational safeguards to protect personal information. No website, email system, or file transfer method can be guaranteed to be completely secure, so users should avoid sending unnecessary sensitive information.

11. Your Rights

Subject to applicable law, individuals may request access, correction, deletion, restriction, or objection to certain processing of their personal information. Requests can be sent to VEDCO using the contact details on this page.

12. External Links

This website may link to partner, donor, social media, map, or publication platforms. VEDCO is not responsible for the privacy practices or content of external websites.

13. Updates

VEDCO may update this policy when website features, legal obligations, or organisational practices change. The updated date will show when the latest version was published.